What Does the E-Invoicing Regulations mean for Businesses in Italy?


Italy's SDI (Sistema Di Interscambio system) is now operational. This means that the country will be able to use the e–invoicing Exchange Service for domestic and international transactions. All public enterprises are required to use e-invoicing.

The regulations governing electronic invoicing, such as the SDI Italy, streamline and standardize transactions while increasing company activity. Invoicing digitalization is a method of strengthening local Italian businesses and increasing their access international markets by standardizing invoicing. The e-invoicing platform will speed up invoice processing and offer new access points for service providers.

Who is SDI applicable?

SDI applies primarily to public administrations as well as B2B (business-to-business) transactions, both local and international. B2B companies must also switch to electronic invoicing following the FatturaB2B directive. If the consumer requests them, B2C businesses will accept e-invoices.

SDI is applicable to all VAT (value added tax) businesses, domestic and non-resident. Invoicing cross-border B2B clients must also be done through SDI.

Soon, the practice of sending clients paper bills will be obsolete. This presents a problem for business owners, who may not have the information technology infrastructure, payment system, or electronic billing capabilities necessary to manage the increasing number of clients.

Invoices must be prepared, signed and transmitted electronically via SDI, according to the specifications. This is done to increase transparency and quality of invoices.

Invoices starting at B2G

B2G invoices (business to government), are slightly different from B2B invoices in terms of the way they are handled. A public administration can reject an invoice generated by SDI in a B2G setting. In a B2B context, clients cannot reject an SDI-generated bill.

Therefore, invoices that have been validated for VAT cannot be denied if the company is in good standing. If there are any errors in the electronic invoices, however, the system allows the issuance credit slips and credit notes. SDI eInvoicing Requirements for Italy

The compliance process in Italy is very strict, but allows for flexibility. First, all private transaction invoices must be converted to XML or another specified format. This format was well-established by the government, and became effective January 1, 2019. After the conversion, the electronic invoice should be sent to the recipients via SDI interchange.

Public administrations must register with SDI to send invoices. B2B businesses, however, don't need to register with SDI to send einvoices.

Although e-invoicing can seem daunting at first, it is easy to transition to the next generation of billing with the right assistance. Expert suppliers can help you transition your B2B or B2G business to SDI e invoicing.

Electronic Invoice Form SDI

Invoices should be submitted in XML or PDF formats. Therefore, invoices from your ERP system must be retrieved from the ERP system and converted to one of the above formats. These bills will be converted by the firm and sent to SDI channels for approval before being transferred to the client.

It was established standards by the Italian government to ensure that invoices are paid in the right hands. This phase increases visibility throughout the payment process and lowers the risks and costs associated with the entry of human data.

The SDI system can reject an invoice that does not contain structured data compatible with the spreadsheet. Structured data refers to specific information about your company, products, or services. Invoices can be included with the data to provide companies with the information they require to incorporate the invoice into their accounting systems.

SDI will not accept faxed or scanned photographs of paper invoices. Your invoice will be rejected if it does not conform to the accepted format. You will be notified within five working days.

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