E-invoicing in Italy: A closer look at the SDI

Italy has made e-invoicing, or electronic invoicing, a public requirement. Now it is moving to digitize B2B invoices. Any company that issues invoices to third parties starting January 1, 2019 will have to submit them to the central SDI platform (Sistema di Interscambio). How does it work? What are the submission steps? We will provide you with all the technical details required to create and send electronic invoices in Italian

Who is it for? What is its scope

Hydrocarbon suppliers (natural gas, oil) and companies that depend on subcontractors for responding to public tenders are now required to issue invoices electronically. Every company must comply from January 1, 2019, regardless of the activity it is: B2B or B2C (a relationship between companies and public authorities). 

The SDI: A system that verifies and transmits electronic invoices

SDI Italy (Sistema di Interscambio), which allows invoices to be validated and sent to their recipients. Agenzia delle Entrate manages the system. This public organization is responsible for tax compliance.
After an invoice has been received on the SDI it is checked for format and validity before being sent to the recipient. The issuer will be notified if the invoice does not comply with certain technical requirements regarding digitization.
The invoice is the only thing that will be verified. It does not include any data. The invoice cannot be added to the payment circuit if it is not validated by the SDI Italy.

Electronic invoices: Formatting and submission

Electronic invoices sent via the SDI must use XML, and comply with the technical specifications. They can be signed and attached. However, files must not exceed 5MB.
There are many options for sending invoices via the SDI.
· One XML file per invoice;
· For a batch of invoices, you will need one XML file.
· A ZIP file can contain either one or more XML files from the two types previously mentioned. The SDI transfers decompressed files to recipients and not the archive.

Recipient-side transmission procedures

To ensure that the file is received by the invoice recipient, it must be identified when the file is sent to the SDI. There are many possible scenarios:
· The SDI saves the recipient and gives him/her his/her own address.
· If the latter is the case, the electronic invoice issuer must either provide a PEC or a recipient code from the SDI.
· In a B2C environment, the invoice issuer must enter the recipient code 0000000. The SDI will immediately transfer the invoice to the portal. The issuer can send the recipient an electronic or printed copy.

How do invoices are kept up to date?

The SDI Italy allows final recipients and issuers to view electronic invoices until December 30, the year after they are submitted. An invoice sent to SDI on August 7, 2018, may be viewed on the Agenzia delle Entrate portal by the recipient until December 2019.
You can also sign an agreement with Agenzia delle Entrate to store invoices free of charge. The law requires that electronic invoices are kept for a period of 10 years.

What about intermediaries for invoicing?

An outside service provider can also be called upon to handle shipping and issue delivery receipts if the electronic invoice is issued by the company directly via the SDI. These are generally accounting firms, EDDI providers and ERPs.
If this is true, the issuing company will only be responsible for data sent. It is the service supplier that converts EDI invoices to the XML format and sends them to the SDI. 
 
Related searches:-
 GST e-invoicing - What is it? Application Date & Implementation Date

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