What is PEPPOL? These are the 6 most important facts to know

 

1. PEPPOL in short

PEPPOL is, first and foremost, a method to send invoices customers in the public service sector. It is more than just that.

It's a highly secure international network that allows companies to electronically exchange critical business documents with anyone who has registered as part of the PEPPOL network. There are hundreds of thousands of private and public companies who have already registered.


PEPPOL was created as an EU standard. Most of the businesses that use the network's services are located in Europe. Operators in other countries have adopted the standard, including those in Canada, New Zealand and Singapore.

This means that there are many reasons to believe that it will become the global standard for electronic transactions, a standard that will make it easier worldwide.

2. What is a PEPPOL Invoice?

Many countries have developed their own standards for electronic invoicing. Svefaktura (Sweden), EHF(Norway), and NemHandel [Denmark] are all examples of e-invoicing systems. These are the standards that you were able to use up to now, when invoices had to be sent to public sector clients.

However, all public sector institutions and authorities within the EU are now required to receive PEPPOL invoices as of 18 April 2020. It is now much easier for companies to trade across Europe, as they no longer have to comply with different national standards.

These national standards will be gradually phased out and replaced with PEPPOL. However, you have the option to choose between a national or PEPPOL standard in different countries. It is impossible to predict how long it will take to complete this task, so you can benefit from familiarizing yourself with the PEPPOL Standard if you are involved in business with the public sector.

You can also use the standard for electronic order confirmations, goods catalogs, shipping documents, and other information to send invoices. The PEPPOL standard is worth looking into if you plan to send more than electronic invoices.

3. What is the working principle of PEPPOL?

As we have already mentioned, PEPPOL is an EU standard that allows electronic documents to be exchanged such as invoices. What does this actually mean?

This means that the EU has established a set specification that an invoice must meet in order to be sent through the PEPPOL network. As long as your electronic invoices meet the specifications, all public authorities within the EU are authorized to receive them. Private businesses are able to receive and send PEPPOL invoices, so you don't have to limit yourself to sending them to public sector entities.

How can you ensure that your invoice meets the requirements of a PEPPOL invoice invoice? How do you get it to the intended recipient

You will need a PEPPOL Access point to accomplish this.

4. What is a PEPPOL access point?

A PEPPOL Access Point, as the name implies, is your connection to PEPPOL's network. This is usually a service that you buy from a service provider. This will allow your company to exchange electronic documents electronically with other companies linked to the Access Point.

It's almost like working with a phone company. To call someone, simply dial the number. Your telecoms provider will work with the call receiver to establish the connection.

More than 200 Access Points are certified around the globe. They form a secure network that you can use to send and receive invoices as well as other electronic documents. You can select any Access Point that you like.

Your Access Point will handle the shipment of your invoice to the recipient's Access Point. The invoice is then sent to the recipient by the Access Point.

Below is an illustration of this procedure. This exchange is called the "4 Corner Model" because it involves four parties: the recipient's business, your company, and your Access Points.

We serve as your Access Point when you send invoices through Peppol.com

5. What is a PEPPOL Authority?

To be able send and receive electronic documents under the PEPPOL standard, you must be connected to an Access Point. A number of PEPPOL Authorities were appointed to ensure that these Access Points provide services to your company as well as other businesses according to the EU's technical standards. There are currently 13 PEPPOL Authorities located in 13 countries.

These authorities can also ensure that Access Points meet the requirements of the government. They are also authorized to establish national standards for the content and design of PEPPOL documents.

Each PEPPOL Authority refers to the international non-profit organization that was given the responsibility of developing and disseminating PEPPOL standards in Europe and other parts.

6. How can you implement PEPPOL

It is very easy to start sending PEPPOL invoices directly to your customers by visiting Peppol.com.

Once you create a profile, you are able to send invoices out to any companies that are members of the PEPPOL Network. You can use our online invoice template to enter the necessary information. Or, integrate our platform with an ERP system so you can create and send invoices from your normal setup.

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